August 1, 2011

MINUTES of the 4,599th being a Regular Meeting of the Commission of Public Utility District No. 1 of Grays Harbor County.

Office located at 220 Myrtle Street, Hoquiam, Washington.  Monday, August 1, 2011, 3:00 p.m., Pacific Standard Time.

WORKSHOP

The workshop was called to order at 3:00 p.m. by President Russ Skolrood.  Those in attendance were Commissioners Russ Skolrood, Tom Casey and Dave Timmons.  General Manager Rick Lovely, Assistant General Manager Doug Smith, Community & Government Relations Director Liz Anderson, Chief Financial Officer Doug Streeter, Human Resources Director Linda Trygstad, Engineering Manager Wes Gray, Senior Key Accounts Representative Kevin Howerton, Energy Services Coordinator Anna Woehler, The Daily World reporter Angelo Bruscas and 2 members of the public were also present.

The workshop consisted of a presentation on Fleet Cost Overview by Fleet Maintenance Supervisor Denny Dierick.

BUSINESS MEETING

MEETING CALLED TO ORDER:

The business meeting was called to order at 4:29 p.m. by President Russ Skolrood.  Those in attendance were Commissioners Russ Skolrood, Tom Casey and Dave Timmons. General Manager Rick Lovely, Assistant General Manager Doug Smith, Legal Assistant/Clerk to the Board Tiffanee Chaufty, IT Manager Rob Hanny, Chief Financial Officer Doug Streeter, Power Manager Melinda James, Community & Government Relations Director Liz Anderson, Senior Key Accounts Representative Kevin Howerton, Engineering Manager Wes Gray, Human Resources Director Linda Trygstad, The Daily World Reporter Angelo Bruscas and 7 members of the public were also present.

MINUTES:

Commissioner Tom Casey moved that the Minutes from the 4,598th meeting on Monday, July 18, 2011 be approved.  Commissioner Dave Timmons seconded the motion.  Motion carried by unanimous vote.

PETITIONS FROM THE PUBLIC/PUBLIC COMMENT:

Joe Dugay, a representative with Hoquiam’s Loggers’ Playday, requested that the District sponsor this year’s Logger’s Playday event in the amount of $500.00.  As a sponsor, the District would receive advertising in the program and the District’s sponsorship will also be mentioned several times at the event by the field announcer.  Discussion ensued.

Commissioner Tom Casey made a motion to sponsor the 2011 Hoquiam Logger’s Playday event in the amount of $500.00.  Commissioner Dave Timmons seconded the motion.  Motion carried by unanimous vote.

Line Foreman Dale Benner requested that the District sponsor the 2011 Annual Pole Top Rescue Competition at the Governor’s Industrial Safety & Health Conference in the amount of $500.00.  Discussion ensued.

Commissioner Tom Casey made a motion to sponsor the 2011 Annual Pole Top Rescue Competition being held at the Governor’s Industrial Safety & Health Conference in the amount of $500.00.

Line Foreman Dale Benner asked what the status was of the Elma crew staying where it is presently located or being relocated to the Aberdeen headquarters, and what the findings were regrinding the figures related to the shutdown of the North Beach truck.  Discussion ensued.

NEW BUSINESS:

There is a meeting between Grays Harbor County, the Port of Grays Harbor and the District on August 10, 2011 at 3:00 p.m. regarding the redistricting of Commissioner boundaries.  The meeting will be held in the District’s Nichols Building.  Legal Assistant/Clerk to the Board Tiffanee Chaufty mentioned that the Mayors of Westport and Cosmopolis were also invited to the meeting.

STAFF AND ATTORNEY REPORTS:

Chief Financial Officer Doug Streeter reported:

1)      He completed the District’s June Financial Statements, which are under tonight’s Consent Calendar.  Loads have been up and the District paid off its line of credit associated with the December 2007 storm.  Discussion ensued about the District’s bond rates and terms.

Human Resources Director Linda Trygstad reported:

1)      She will be participating in labor/management meetings on August 11th.

2)      Rick Gravatt will be retiring after 31 years with the District.  His last day of work is August 11th.

IT Manager Rob Hanny reported:

1)      The Westport tower replacement project should be completed by August 12th.

2)      He will be attending a final meeting this week regarding the District’s phone upgrade.

3)      He will be attending a Department Head meeting on August 9th.

4)      He will be attending labor/management meetings on August 11th.

Community & Government Relations Director Liz Anderson reported:

1)      There is a customer survey that will appear in the next edition of the District’s Energy Newsletter.  The District is asking for feedback from its customers.

2)      She will be attending PPC meetings this week.

3)      She will be busy with the District’s booth at the Grays Harbor County Fair next week. 

Engineering Manager Wes Gray reported:

1)      He will be attending training to track outages during critical events. 

Power Manager Melinda James reported:

1)      Heavy load pricing is in the mid to upper 30’s.  Light load is in the low to mid-teen’s.

2)      The Columbia Generating Station is still offline.

3)      She will be attending a Slice meeting on August 3rd.

4)      She will be attending PPC meetings on August 4th.

Operations Manager Ed Pauley reported:

1)      He will be holding an Operations staff meeting on August 3rd.

2)      He will be attending a System Improvement Committee meeting on August 4th.

3)      He will be attending a meeting regarding safety on August 4th.

General Counsel Rick Pitt reported:

1)      He will be participating in a conference call with BPA this week regarding the environmental dispatch litigation.  

2)      He will be requesting an Executive Session to review the performance of a public employee pursuant to RCW 42.30.110(1)(g). 

3)      He will be requesting an Executive Session to discuss litigation pursuant to RCW 42.30.110(1)(i).

4)      He will be requesting an Executive Session to discuss the acquisition of real estate pursuant to RCW 42.30.110(1)(b).  The Executive Session will last approximately 20 minutes and no action will be taken.  All three Executive Sessions will last a total of approximately 30 minutes and action may or may not be taken.

Assistant General Manager Doug Smith reported:

1)      He will be attending TEA meetings August 5th and 6th in Seattle.  BPA is overspending on its conservation.

2)      He will be attending a WPAG meeting on August 11th.

3)      He will be working the District’s booth at the Grays Harbor County Fair on August 13th.

General Manager Rick Lovely reported:

1)      He participated in an EDC conference call on July 21st.

2)      He attended an EDC Board meeting on July 21st.

3)      He attended a Western Washington Public Utilities meeting on July 22nd.

4)      He attended an EDC Executive Committee meeting on July 26th.

5)      He held a Department Head meeting on July 26th.

6)      He attended the RMC meeting on July 27th.

7)      He will be attending a TEA West Coast Partners Meeting on August 3rd.

8)      He will be on PTO on August 4th.

9)      He will be taking Commissioners Dave Timmons and Tom Casey on a tour of the District’s facilities in East County on August 5th.

10)  He will be attending an EDC Executive Committee meeting on August 9th.

11)  He will be holding a Department Head meeting on August 9th.

12)  He will be attending a WPAG meeting in Tacoma on August 11th.

BID ANALYSIS:

TRENCHLESS UNDERGROUND CONDUIT STREET CROSSINGS WITHIN THE DISTRICT’S SERVICE AREA 

Discussion ensued about the bid analysis for the District’s trenchless underground conduit street crossings contract for 2011 and 2012.

The District received three bids for this project, in addition to receiving a “no bid” from a contractor and one contractor being ineligible to bid since they are not a prequalified bidder.  Engineering Manager Wes Gray recommended approval and acceptance of South Bay Excavating’s bid as the lowest, most qualified bid.

Commissioner Dave Timmons made a motion to accept the bid of South Bay Excavating, Inc. and award a contract.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.

HEARING FOR ACCEPTANCE OF WORK:

NOTICE OF HEARING/ACCEPTANCE OF WORK FOR PO# 10-0510

 

President Russ Skolrood stated he was opening the Public Hearing for Acceptance of Work for South Bay Excavating, Inc. under Purchase Order #10-0510.

President Russ Skolrood called for comments, claims, or objections in relation to South Bay Excavating’s work under this project.

Hearing from no one either for or against the project, President Russ Skolrood closed the hearing.

RESOLUTION NO. 4595 

A RESOLUTION OF PUBLIC UTILITY DISTRICT NO. 1 OF GRAYS  HARBOR COUNTY AUTHORIZING ACCEPTANCE OF PERFORMANCE OF WORK AND IMPROVEMENTS PURSUANT TO CONTRACT (#10-0510) AND AUTHORIZING RELEASE OF RETAINAGE 

Commissioner Dave Timmons moved that Resolution No. 4595 be adopted as presented.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.  The complete text of Resolution No. 4595 is available at District offices during normal business hours.

CONSENT CALENDAR:

a)                  237 Claim Vouchers for the Weeks of July 25 and August 1, 2011 (No. 0073598 through No. 0073834) in the Total Amount of $1,010,245.87

b)                  20 Wire Transfers for the Weeks of July 25 and August 1, 2011 in the Total Amount of $4,425,172.67

c)                  Payroll for the Pay Period Ending July 15, 2011 in the Total Amount of $521,828.76

d)                 Treasurer’s Unaudited Financial Statements for June 2011

e)                  2011 Small Works Roster Applications:

JK Directional Bore, Inc.

Travers Electric, Inc.

f)                   2011 Prequalified Bidders Applications:

Travers Electric, Inc.

g)                  Transfer of Accounts Receivable to Bad Debts for January 2011

h)                  Travel:

For Transmission & Distribution Engineer Michael Prentice to Attend the Cooper Power Systems Distribution System Overcurrent Protection Workshop in Houston, Texas from September 13th – 15th, 2011 for a Total Estimated Cost of $2,986.00

For Transmission & Distribution Engineer Phil Beckman to Attend the Cooper Distribution System Overcurrent Protection Workshop in Houston, Texas from September 13th – 15th, 2011 for a Total Estimated Cost of $2,641.00

Commissioner Dave Timmons moved that the Consent Calendar be approved.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.

RESOLUTIONS:

RESOLUTION #4594 

A RESOLUTION DELEGATING ADMINISTRATIVE AND SIGNING AUTHORITY IN THE ABSENCE OR TEMPORARY DISABILITY OF THE GENERAL MANAGER

Discussion ensued regarding Resolution #4594.  Commissioner Dave Timmons moved that Resolution #4594 approving the District’s Commercial Appliance Rebate Program be approved.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.  The full text of Resolution #4594 is available at District offices during regular business hours.

RESOLUTION #4596

A RESOLUTION AUTHORIZING THE DISTRICT TO SELF-INSURE ITS MECHANIC EMPLOYEES’ TOOLS FROM THEFT OR CATASTROPHIC LOSS

Discussion ensued regarding Resolution #4596.  Commissioner Dave Timmons moved that Resolution #4596 approving the District’s Commercial Appliance Rebate Program be approved.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.  The full text of Resolution #4596 is available at District offices during regular business hours.

FORWARD PLANNING:

General Counsel Rick Pitt discussed the requirement for the District to publish and place on file its proposed 2012 budget.  Discussion ensued.

Commissioner Dave Timmons made a motion directing the Legal Assistant/Clerk to the Board Tiffanee Chaufty to draft and publish a notice regarding the District’s 2012 budget.  Commissioner Tom Casey seconded the motion.  Motion carried by unanimous vote.

Commissioner Dave Timmons stated that he wanted to see a 0% budget for 2012.  Discussion ensued.

Chief Financial Officer Doug Streeter will run some different scenarios.

COMMISSIONER REPORTS:

Commissioner Tom Casey reported:

1)      He attended Energy Northwest meetings in Richland last week.

2)      He will be attending TEA meetings in Seattle on August 3rd and 4th.

3)      He will be going on a tour of the District’s East County facilities with General Manager Rick Lovely and Commissioner Dave Timmons.

Commissioner Dave Timmons reported:

1)      He spent some time last week talking to staff and learning about the different jobs they do for the District.

2)      He will be attending a WPAG meeting in Tacoma this week.

3)      He will be going on a tour of the District’s East County facilities on August 5th.

4)      He will be attending a meeting with Grays Harbor County and Port of Grays Harbor Commissioners and staff on August 10th.

Commissioner Russ Skolrood reported:

1)      He attended an RMC meeting on July 27th.  He is impressed with the level at which the people on the Risk Management Committee speak to, which includes the District’s own staff.   

PUBLIC COMMENT:

John Straka of Hoquiam asked if there was anything on the PUD’s website that describes people’s jobs and duties at the PUD.  Discussion ensued.

Commissioner Russ Skolrood stated that the Board would take this under advisement.

Mr. Straka also asked who at the PUD was responsible for preparing the FEMA report for 2007.  Discussion ensued.

REGULAR MEETING RECESSED:

At 5:34 p.m., President Russ Skolrood recessed the regular meeting, thereafter to convene in three separate Executive Sessions to discuss the performance of a public employee pursuant to RCW 42.30.110(1)(g), litigation pursuant to RCW 42.30.110(1)(i) and the acquisition of real estate pursuant to RCW 42.30.110(1)(b).  All three Executive Sessions are expected to last a total of 30 minutes.  Action may or may not be taken. 

EXECUTIVE SESSION:

At 5:38 p.m., President Russ Skolrood convened the meeting in Executive Session to discuss the acquisition of real estate pursuant to RCW 42.30.110(1)(b).  Those in attendance were Commissioners Russ Skolrood, Tom Casey and Dave Timmons.  General Manager Rick Lovely, Assistant General Manager Doug Smith, General Counsel Rick Pitt and IT Manager Rob Hanny were also in attendance.  No action was taken.

EXECUTIVE SESSION:

At 5:47 p.m., President Russ Skolrood convened the meeting in Executive Session to discuss litigation pursuant to RCW 42.30.110(1)(i).  Those in attendance were Commissioners Russ Skolrood, Tom Casey and Dave Timmons.  General Manager Rick Lovely, Assistant General Manager Doug Smith, General Counsel Rick Pitt and IT Manager Rob Hanny were also in attendance.  No action was taken.

IT Manager Rob Hanny departed the meeting room at 5:47 p.m.

EXECUTIVE SESSION:

At 5:48 p.m., President Russ Skolrood convened the meeting in Executive Session to discuss the performance of a public employee pursuant to RCW 42.30.110(1)(g).  Those in attendance were Commissioners Russ Skolrood, Tom Casey and Dave Timmons.  General Manager Rick Lovely, Assistant General Manager Doug Smith and General Counsel Rick Pitt were also in attendance.  No action was taken.

RETURN TO REGULAR SESSION:

At 6:21 p.m., President Russ Skolrood reconvened the meeting in regular session.

ADJOURNMENT:

There being no further business to bring before the Board, President Russ Skolrood declared the meeting adjourned at 6:21 p.m.

 
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