September 19, 2011

MINUTES of the 4,604th being a Regular Meeting of the Commission of Public Utility District No. 1 of Grays Harbor County.

Office located at 220 Myrtle Street, Hoquiam, Washington.  Monday, September 19, 2011, 3:00 p.m., Pacific Standard Time.

WORKSHOP

The workshop was called to order at 3:00 p.m. by President Russ Skolrood.  Those in attendance were Commissioners Russ Skolrood and Tom Casey.  General Counsel Rick Pitt, Power Manager Melinda James, Engineering Manager Wes Gray, Human Resources Director Linda Trygstad, IT Manager Rob Hanny and Technical Support Specialist Alice King.

The workshop consisted of a PowerPoint presentation and splice van demonstration by IT Manager Rob Hanny and Technical Support Specialist Alice King.

BUSINESS MEETING

MEETING CALLED TO ORDER:

The business meeting was called to order at 4:29 p.m. by President Russ Skolrood.  Those in attendance were Commissioners Russ Skolrood and Tom Casey.  General Counsel Rick Pitt, Legal Assistant/Clerk to the Board Tiffanee Chaufty, Power Manager Melinda James, IT Manager Rob Hanny, Human Resources Director Linda Trygstad, Engineering Manager Wes Gray, The Daily World Reporter Angelo Bruscas and 3 members of the public were also present.

MINUTES:    

Commissioner Tom Casey moved that the Minutes from the 4,603rd meeting on Tuesday, September 6, 2011 be approved.  Commissioner Russ Skolrood seconded the motion.  Motion carried by unanimous vote.

PETITIONS FROM THE PUBLIC/PUBLIC COMMENT:

Line Foreman Dale Benner asked if the Board had been provided with the numbers on the North Beach truck. 

Commissioner Russ Skolrood stated that Mr. Benner should have been given a copy, because he received one. 

Human Resources Director Linda Trygstad told Mr. Benner to check with Mark Johnston to see if he has a copy.  Discussion ensued.

Commissioner Tom Casey stated that he heard a group of PUD employees are being honored by the Governor.

Mr. Benner replied that there are some PUD employees being honored by the Governor on Wednesday, September 28, 2011.  Discussion ensued.

Bob Landstrom of Aberdeen stated that the pole is gone in the alley of the Aberdeen post office.  He thanked Commissioner Dave Timmons and The Daily World.  Centurylink removed the pole in about one hour.

Ralph Koal of Elma asked if the District was giving any consideration to returning veterans for hiring purposes and if the District would be willing to consider implementing preferential hiring for returning veterans.  Discussion ensued.

Mr. Benner stated that the Union sponsors a program designed to put veterans back to work.  

OLD BUSINESS:

General Counsel Rick Pitt stated that about a year ago, the District agreed to be a real power loss provider for Lewis County PUD.  The agreement calls for an automatic six-month extension, but Lewis County PUD is asking for only a seven-day extension and he is informing the Board of this modification of the agreement.  Discussion ensued.

The Board approved of the agreement modification.

STAFF AND ATTORNEY REPORTS:

Human Resources Director Linda Trygstad reported:

1)      She reminded everyone that flu shots were being provided tomorrow morning from 7:30 a.m. to 11:00 a.m. in the Admin meeting room.

2)      Brian Cokeley and Maddie Barnes have been selected to be the District’s representatives at Leadership Grays Harbor this year.

3)      Mike Degerlund submitted his notice of retirement to the District effective November 28, 2011.  He worked for the District for 27 ½ years.

4)      A group of District employees will be receiving a life saving award from the Governor on September 28, 2011 at the Governor’s Industrial and Safety Conference.  The program starts at 8:15 a.m.

IT Manager Rob Hanny reported:

1)      He had no report.

Commissioner Russ Skolrood thanked Mr. Hanny and Technical Support Specialist Alice King for this afternoon’s workshop presentation.

 Community and Government Relations Director Liz Anderson reported:

1)      She had no report.

Power Manager Melinda James reported:

1)      On-peak prices are in the upper 30’s and off-peak power prices are in the upper 20’s.

2)      Frederickson is going to be dispatched online tomorrow.

3)      Gas prices are between $3.60 and $3.70.

4)      She will be attending a Joint Slice Operating Committee meeting on September 21st.

5)      She will be attending an RMC meeting on September 22nd.

Senior Key Accounts Representative Kevin Howerton reported:

1)      The Energy Services Department had a meeting last week regarding closing out funding requests with BPA prior to the end of their physical year.  Energy Services staff worked hard to submit the final invoice by the deadline of September 16th.

2)      EES Consulting is updating its conservation potential assessment.  A handout was provided to the Board prior to this afternoon’s meeting.

3)      He attended a re-dedication ceremony for the new Hoquiam Middle School last Thursday.  The Hoquiam School District’s Board of Directors was very appreciative of the rebate check they received for energy efficiency for Phase I of the project.  They will receive another rebate check for Phase II.

4)      There will be a six-hour outage on September 28th in the Qui-nai-elt Village, which is a tribal housing development formerly known as Moclips River Estates.

General Counsel Rick Pitt reported:

1)      He attended oral argument before Division II of the Court of Appeals in the Spradlin litigation matter last Friday.

2)      He participated in a conference call today with Energy Northwest regarding Radar Ridge.

3)      He will be attending an RMC meeting on September 22nd.

4)      He will be requesting two Executive Sessions.  The first to discuss the acquisition of real estate pursuant to RCW 42.30.110(1)(b) and the second to discuss litigation pursuant to 42.30.110(1)(i).  Both Executive Sessions are expected to last approximately one-half hour in total.  Action may or may not be taken.

Engineering Manager Wes Gray reported:

1)      He will be submitting documents to NERC on September 20th and 21st.

2)      He will be attending two pre-bid meetings on September 21st and 28th.

3)      He forwarded an invite to Legal Assistant/Clerk to the Board Tiffanee Chaufty for the new Doppler radar site’s dedication and ribbon cutting ceremony, which will be followed by a luncheon at the Quinault Beach Resort.

4)      He will be attending various safety meetings this week.

CONSENT CALENDAR:

a)                  267 Claim Vouchers for the Weeks of September 12 and 19, 2011 (No. 0074430 through No. 0074696) in the Total Amount of $950,613.52

b)                  10 Wire Transfers for the Weeks of September 12 and 19, 2011 in the Total Amount of $731,285.34

c)                  Payroll for the Pay Period Ending September 9, 2011 in the Total Amount of $580,787.32

d)                 Travel:

For Senior Substation Engineer Chris Eide to Attend the Western Protective Relay Conference and SEL Pre-Conference Seminar from October 17th – 20th, 2011 in Spokane, WA for a Total Estimated Cost of $1,082.00

For Senior Substation Engineer Jeeming Lee to Attend the Western Protective Relay Conference and SEL Pre-Conference Seminar from October 17th – 20th, 2011 in Spokane, WA for a Total Estimated Cost of $1,111.80

For Operations Manager Ed Pauley to Attend Training for Infrared Camera Users from November 9th – 11th, 2011 in Las Vegas, NV for a Total Estimated Cost of $1,732.00

e)                  Improvement Authorizations:

No. 06-7088R to Replace Deteriorated Underground 15 KV Cables, Sectionalizing Enclosures and Pad Mounted Transformers for a Total Estimated Cost of $246,424.00

Commissioner Tom Casey moved that the Consent Calendar be approved.  Commissioner Russ Skolrood seconded the motion.  Motion carried by unanimous vote.

RESOLUTIONS:

RESOLUTION #4603 

A RESOLUTION CANCELLING CERTAIN DISTRICT WARRANTS PURSUANT TO RCW 39.56.040 

Discussion ensued regarding Resolution #4603.  Commissioner Tom Casey moved that Resolution #4603 be approved.  Commissioner Russ Skolrood seconded the motion.  Motion carried by unanimous vote.  The full text of Resolution #4603 is available at District offices during regular business hours.

ACTION ITEMS:

IT Manager Rob Hanny stated that the District has had software issues with the Gain records management program it recently purchased.  The District evaluated various companies and believes that the overall cost and cost to maintain TAB Northwest’s records management program is much less.  He put money into next year’s budget.  If the District commits to purchasing TAB’s software now, then TAB will freeze this year’s price.  Discussion ensued.

Commissioner Tom Casey made a motion to approve a Sole Source Contract with TAB Northwest.  Commissioner Russ Skolrood seconded the motion.  Motion carried by unanimous vote.

FORWARD PLANNING:

Engineering Manager Wes Gray stated that he would like to schedule a workshop to discuss changes to the District’s service policy.  The Board would then need to pass a Resolution approving the service policy changes.  He will talk with Legal Assistant/Clerk to the Board Tiffanee Chaufty to get a date scheduled.

COMMISSIONER REPORTS:

Commissioner Tom Casey reported:

1)      He attended the Energy Northwest Forum in Pasco on September 7th and 8th.

2)      He is working on writing his column for the next Energy Newsletter.

3)      He attended oral argument in the Spradlin matter at the Court of Appeals in Tacoma on September 16, 2011.

4)      He will be attending a Satsop PDA meeting on September 20th.

5)      He will be attending the Montesano Chamber of Commerce’s Farm City Dinner on September 20th at 6:00 p.m.

6)      He will be attending the Lake Sylvia Art Festival on September 24th.

7)      He will be working at the District’s drive-thru event on October 5th for Public Power Week.

Commissioner Russ Skolrood reported:

1)      He has been busy at school.

2)      He is dealing with some customer complaints.

PUBLIC COMMENT:

Bob Landstrom of Aberdeen asked what the status was of Grays Harbor Paper’s delinquent bill with the District. Discussion ensued.

Mr. Landstrom questioned the 100% fixed interest rate on the breakdown he received from Mr. Streeter and he also asked about lot fees in Ocean Shores.  Discussion ensued.

Ralph Koal of Elma asked what the monthly payment is that Grays Harbor Paper is paying to the District right now in relation to its past due bill.  Discussion ensued.

Tim Spradlin of Hoquiam asked about a payment to Image Flowers in Elma for collection services.

Commissioner Russ Skolrood stated that he thought Image Flowers was one of the District’s pay stations.

Legal Assistant/Clerk to the Board Tiffanee Chaufty confirmed that Commissioner Skolrood was correct.  Image Flowers is a pay station where customers can drop off their power bills.

Ralph Koal of Aberdeen asked Engineering Manager Wes Gray if he could find out what the monthly minimum payment is and call him.

REGULAR MEETING RECESSED:

At 5:04 p.m., President Russ Skolrood recessed the regular meeting, thereafter to convene in two separate Executive Sessions to discuss the acquisition of real estate pursuant to RCW 42.30.110(1)(b) and to discuss litigation pursuant to RCW 42.30.110(1)(i)  The Executive Session is expected to last a total of 30 minutes.  Action will not be taken.

EXECUTIVE SESSION:

 At 5:12 p.m., President Russ Skolrood convened the meeting in Executive Session to discuss the acquisition of real estate pursuant to RCW 42.30.110(1)(b) and to discuss litigation pursuant to RCW 42.30.110(1)(i).  Those in attendance were Commissioners Russ Skolrood and Tom Casey.  General Counsel Rick Pitt, IT Manager Rob Hanny, Engineering Manager Wes Gray and Human Resources Director Linda Trygstad were also in attendance.  No action was taken.

EXECUTIVE SESSION:

At 5:18 p.m., President Russ Skolrood convened the meeting in Executive Session to discuss real estate acquisition pursuant to RCW 42.30.110(1)(b) and to discuss litigation pursuant to 42.30.110(1)(i).  Those in attendance were Commissioners Russ Skolrood and Tom Casey.  General Counsel Rick Pitt, Engineering Manager Wes Gray and Human Resources Director Linda Trygstad were also in attendance.  No action was taken.

 ADJOURNMENT:

There being no further business to bring before the Board, President Russ Skolrood declared the meeting adjourned at 5:32 p.m.

 
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